The operating system for the modern clinic.
Bookings, payments, consultations, compliance and an AI receptionist — one intelligent layer that runs the clinic and builds the evidence needed to demonstrate compliance.
Everything the clinic runs on — in one place.
Replace five or six disconnected subscriptions with a single operating system built for regulated aesthetic, dental and cosmetic clinics.
Runs the front desk
Cara answers every call in a natural voice, books and reschedules appointments, takes deposits and never puts a patient on hold — 24/7.
Proves your compliance
A built-in QMS plus an engine that assembles your HIS / CQC inspection evidence as you work — policies, incidents, training and an immutable audit trail, always inspection-ready.
Grows without seat fees
One flat price per clinic. Add practitioners, receptionists and rooms at no extra cost — no per-user creep, no metered SMS surprises.
Not a mockup. The real product.
Actual screens and recordings from CaraOS and CaraQMS running at a live clinic — the front desk, the AI workforce, and the governance layer inspectors ask to see.
Your whole day, one screen.
The dashboard greets the clinic with today’s list — appointments, expected takings, payments still due and form status — with new bookings, payments and reports one tap away.
- ✓ Today’s diary with amounts due at a glance
- ✓ New appointment · take a payment · reports, in one tap
- ✓ Governance nudges surface before anything is overdue
A diary that runs itself.
Week and day views across every practitioner, colour-coded by treatment category, with closed days respected and block-time or a new appointment one click away.
- ✓ Week & day views, filtered per practitioner
- ✓ Colour-coded by treatment category
- ✓ Block time and book without leaving the page
Eight specialists. Always on.
CaraOS ships with a full AI team — operations, finance, clinical, marketing, compliance, stock, aftercare, and Cara answering the phones. Each agent reports live status, alerts and the work it has done while the clinic sleeps.
- ✓ Live status and alerts on every agent
- ✓ Acts only with your approval
- ✓ Cara handles voice bookings & payment links
Watch the team work together.
The live organisation chart of your AI staff — chief of staff, managers and their tasks — with the whole pipeline runnable on demand and a ledger of everything it has done.
- ✓ Chief of staff → managers → tasks, mapped live
- ✓ Run the full pipeline on demand
- ✓ Every action logged in the activity ledger
Every site. One view.
For multi-site groups: weekly revenue by location, compliance status and AI managers across the estate. In beta now — and the preview you see here uses clearly-labelled fictional data, because honest software labels its samples.
- ✓ Revenue by site, week by week
- ✓ Compliance & AI managers per location
- ✓ In beta — demo data labelled as exactly that
The compliance command centre.
CaraQMS opens with the Compliance Manager AI on watch: readiness at a glance, what needs you today, and the weekly review ready to send — with audits, incidents and actions one tap away.
- ✓ Compliance Manager AI on watch
- ✓ Inspection readiness front and centre
- ✓ Start audits, log incidents, review actions
Governance, scored in real time.
A live HIS readiness score across weighted standards — audits, corrective actions, policies, training, incidents, complaints, clinical records — with the priority gaps surfaced first.
- ✓ Live score across weighted HIS standards
- ✓ Needs-attention areas surfaced first
- ✓ Inspection Mode one click away
Every treatment, traceable.
Journey Trace rebuilds a client’s full clinical thread — appointments, treatment records, product batches with expiry dates — and flags every break an inspector would find, before they do.
- ✓ Appointment → record → batch, linked
- ✓ Breaks in the thread flagged plainly
- ✓ Batch numbers and expiry captured
Complaints handled to HIS deadlines.
Feedback and complaints in one governed place — ratings, status and the HIS response deadline on every entry, with client-app feedback flowing straight in and negative ratings auto-creating actions.
- ✓ HIS response deadline tracked per complaint
- ✓ Overdue responses impossible to miss
- ✓ Client-app feedback flows in live
All screens and recordings are the live product at app.caraos.co.uk, shown with demonstration data.
Inspection day, already handled.
Scotland’s Non-surgical Procedures and Functions of Medical Reviewers (Scotland) Act 2026 introduces new rules governing who may provide specified procedures and where they may be performed. Affected businesses have been given at least until September 2027 to prepare. CaraOS helps clinics maintain the policies, records, training evidence and audit trails required to demonstrate safe, well-governed practice.
- ✓ Live HIS Readiness Score across every standard
- ✓ One-click inspection pack — policies, audits, training, incidents
- ✓ Immutable, versioned clinical audit trail on every record
- ✓ Staff treatment-permission enforcement built in
Built different, on purpose.
Most tools handle bookings. CaraOS runs the clinic — and proves it's compliant. Here's where it pulls ahead of the systems you already know.
| Capability | CaraOS | Timely | Booksy | Cliniko | Pabau |
|---|---|---|---|---|---|
| Online booking & smart calendar | ✓ | ✓ | ✓ | ✓ | ✓ |
| Deposits & integrated payments | ✓ | ✓ | ✓ | ✓ | ✓ |
| Digital consultations & e-consent | ✓ | ✓ | ✓ | ✓ | ✓ |
| Immutable, versioned clinical audit trail | ✓ | – | ✕ | – | ✓ |
| AI voice receptionist — answers & books calls | ✓ | ✕ | ✕ | – | ✕ |
| HIS / CQC inspection-evidence engine | ✓ | ✕ | ✕ | ✕ | – |
| Built-in QMS — policies, incidents, training | ✓ | ✕ | ✕ | ✕ | – |
| Staff treatment-permission enforcement | ✓ | – | ✕ | – | – |
| Branded patient app — loyalty & messaging | ✓ | – | – | – | – |
Comparison based on publicly available product information (vendor websites and documentation) as of June 2026, and reflects native, built-in capabilities. Some competitor features may be available via paid add-ons or third-party integrations. Competitor offerings change frequently — verify current details before relying on this comparison. All product names and trademarks belong to their respective owners.
Your clinic, in every patient's pocket.
CaraOS ships each clinic its own branded app — your logo, your colours, your name on the App Store. Patients book, check in and collect loyalty stamps; your team gets a staff dashboard to review consultations, manage loyalty and read feedback — and every booking flows straight back into CaraOS.
Branded portal
Their own app
Loyalty & rewards
Staff dashboardBooking that feeds the OS
Patients book treatments in the app and the appointment lands in CaraOS instantly — no double entry, no sync gaps.
Loyalty that brings them back
Digital stamp cards and check-in rewards turn one-off visits into regulars, with an attendance calendar patients can see.
Consults shared before the chair
Clients complete consultation and medical details in advance, so practitioners are prepared and treatments are safer.
One platform. One predictable bill.
Priced per location, with unlimited staff on every tier. Annual billing is ten months for twelve — two months free.
Everything to run the clinic day to day.
- Diary, clients & payments
- Client app & consultation forms
- Automated client email
- Invoicing & reporting
- Unlimited staff
Adds Cara and the AI agent suite.
- Everything in Standard
- AI agent suite
- AI receptionist
- Marketing & social
- Rebooking cockpit
The full platform with governance built in.
- Everything in CaraOS Pro
- CaraQMS governance
- Compliance Manager AI
- Policy analysis against the standards
- Continuous inspection readiness
Add-ons & onboarding
- CaraQMS added to Standard or Pro £299 / mo
- Additional location £149 / mo
- Onboarding — concierge migration, data import & training from £995 one-off
- Annual billing 2 months free
UK DATA RESIDENCY · ROW-LEVEL SECURITY · UNLIMITED STAFF · CANCEL ANYTIME
Run your clinic on CaraOS.
See Cara answer a live call and watch an inspection pack build itself. Twenty minutes, no slide deck.